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ASCPT 2017 Annual Meeting Easy Answers Guide



 Pre-Meeting Events | Hotels | Discounts | How to Register | FAQ

MEETING DETAILS
The ASCPT Annual Meeting is the premier event for anyone interested in clinical pharmacology and translational medicine. For decades, this event has attracted the world’s leaders in our important field. The theme for our 2017 Meeting is Advancing Patient Care Through Precision and Translational Medicine.

Key Facts: 
Our 2017 Meeting, to be held the third week of March in Washington, DC, will feature more program options than ever. Included will be two outstanding Pre-conferences, a host of new topics and speakers, and an additional pre-meeting activity that will be announced later this fall. 

All events will be held in two hotels, right across the street from each other in Washington, DC:  the Omni Shoreham Hotel, 2500 Calvert St. NW, and the Marriott Wardman Park Hotel, 2660 Woodley Rd. NW. 
  • The International Transporter Workshop 3 (ITCW3) will be held March 13-14 at the Omni Shoreham Hotel.
  • The Clinical Pharmacogenetics Implementation Consortium (CPIC) will be held March 15 at the Marriott Wardman Park Hotel.
  • The ASCPT Annual Meeting will be held March 16-18 at the Marriott Wardman Park Hotel. 
A third event is being planned for March 15, with more details to be announced soon.

If you register for the Annual Meeting and for the ITCW3 pre-conference,and reserve your rooms within the ASCPT rooming blocks at the Omni Shoreham Hotel for the ITCW3 Pre-conference  and the Marriott Wardman Park Hotel beginning the Wednesday of the meeting, you will receive of substantial discount. 

Early Bird registration is now open and will be available until December 14, 2016. You can save nearly 30% on registration costs by registering by this important deadline. Please visit our registration information page for details and to register. 

Please make note that in 2017 we are formally opening the ASCPT Annual Meeting on a Thursday morning (March 16) rather than a Wednesday afternoon. We will hold the Opening Reception from 4:00 pm – 6:30 pm on Wednesday, March 15. Please plan to attend this great event, which will feature posters, poster walks, and other scientific exchange opportunities. 

It is extremely important to make your hotel reservations early this year, as demand for rooms is high in Washington, DC, and we are anticipating strong attendance at the meeting. 

This year, all meeting registrants will receive a lunch voucher, which can be used at any food outlet within the Marriott Wardman Park Hotel.  You will have more options with our lunch-voucher system, which will add convenience. 
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PRE-MEETING EVENTS

In addition to our Annual Meeting March 15-18, participants will be able to attend these great Pre-conference events:

International Transporter Workshop 3 (ITCW3), Monday and Tuesday, March 13-14. This event will be held at the Omni Shoreham Hotel

Clinical Pharmacogenetics Implementation Consortium (CPIC), Wednesday, March 15. This event will be held at the Marriott Wardman Park Hotel

A third event is being planned for Wednesday, March 15, and will be announced later this fall.  
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HOTELS
All events, including the Annual Meeting and Pre-conferences, will be held at two hotels that are directly across the street from one another: the Omni Shoreham Hotel, located at 2500 Calvert St. NW; and the Marriott Wardman Park Hotel, located at 2660 Woodley Rd. NW. A limited number of overflow rooms will be available at the Courtyard DuPont Circle (Marriott), located at 1900 Connecticut Ave. NW, for late registrants who are not able to book rooms at the Omni Shoreham or the Marriott Wardman Park hotels.

Omni Shoreham Hotel

The International Transporter Workshop 3 (ITCW3) will be held here, Monday, March 13 and Tuesday, March 14.

ASCPT rooms are available for Sunday, March 12 through Tuesday, March 14.

The Omni Shoreham is directly across the street from the Marriott Wardman Park Hotel.

Marriott Wardman Park Hotel

Two events will be held here: 
  • Clinical Pharmacogenetics Implementation Consortium (CPIC), Wednesday, March 15
  • ASCPT Annual Meeting, Thursday March 16 through Saturday, March 18
ASCPT rooms are available for Tuesday, March 14 through Sunday, March 19.

There are an extremely limited number of rooms within the block at this hotel for Tuesday night, March 14. We encourage Annual Meeting attendees to start their stay here on Wednesday, March 15, and we remind everyone that transitioning to the official host hotel allows ASCPT to provide the robust meeting experience that our Annual Meeting is known for. 

Note: Those who stay at the Omni Shoreham for the ITCW3 Pre-conference and plan to stay for the ASCPT Annual Meeting will need to move to the Marriott Wardman Park Hotel in order to take advantage of the $200 savings available now through the Early Bird registration deadline. 

The Marriott Wardman Park Hotel is directly across the street from the Omni Shoreham Hotel.

Courtyard DuPont Circle (Marriott)

An overflow room-block is available for Sunday, March 11 – Wednesday, March 15. These rooms will only be made available if rooms on these dates are not available at the Omni Shoreham or the Marriott Wardman Park hotels.

The Courtyard DuPont Circle (Marriott) is approximately a half a mile south of the Omni Shoreham and the Marriott Wardman Park hotels, roughly a ten-minute walk. 

Special Discount
  • Individuals who register for the full ASCPT conference, attend the ITCW3 Pre-conference, and move to the Marriott Wardman Park Hotel from the Omni Shoreham Hotel will receive a $200 discount on their total registration fees when registration is completed by the December 14, 2016 Early Bird deadline.  The combo discount does not apply to students/trainees.
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DISCOUNTS
A variety of discounts are available for those who want to register for the ASCPT Meeting or Pre-conferences. 

Early Bird discounts are available from September 3 to December 14 (nearly 30% savings). Advance discounts are available from December 15 to January 20 (nearly 15% savings).  Visit our registration page for details and to register. 

Special additional discount: Individuals who register for the full ASCPT Annual Meeting, attend the ITCW Pre-conference, and move to the Marriott Wardman Park Hotel from the Omni Shoreham Hotel will receive an additional $200 discount off the total cost of their registration. The combo discount does not apply to students/trainees.
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HOW TO REGISTER
There are three easy ways to register: online, via our registration page, by mail, or by fax. 

By mail: Fill out a registration form and mail to: 

Event Power
553 Foundry Road
East Norriton, PA 19403

By fax: Fill out a registration form and fax to: 866-636-0360

Important Deadlines to Note
  • Late-Breaking and Encore Abstract Submission Opens: Wednesday, October 26, 2016
  • Late-Breaking and Encore Abstract Submission Deadline: Thursday, November 17, 2016, 4:00pm ET
  • Early Bird Registration Deadline: Wednesday, December 14, 2016
  • Advance Registration Deadline: January 24, 2017
  • Omni Shoreham Hotel Reservation Deadline: February 10, 2017
  • Marriott Wardman Park Hotel Reservation Deadline: February 24, 2017
Please contact ASCPT at meetings@ascpt.org or 703-836-6981 with questions.  
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FAQ
What is different about the 2017 annual meeting?
Our 2017 meeting will offer expanded options for learning and networking, including outstanding Pre-conference events. In addition to expanding the volume and variety of our content options this year, we are also offering more targeted content – a result of changes we have made to our meeting planning process. Here are just a few of the changes for next year:
  • A longer Opening Reception on Wednesday, March 15, 4:00 – 6:30 pm, with the Opening Session to be held on the morning of Thursday, March 16. The Opening Reception will feature posters, poster walks, the Presidential Trainee Awards, and other opportunities for scientific exchange. 
  • The Innovation Forum, where you will hear the latest highlights in bioscience and clinical pharmacology through compelling talks that bring together elements from therapeutics, translational science, regulatory and global healthcare concerns in an entertaining and dynamic  format. 
  • Exhibitor Walks: Members of the ASCPT Board will lead you through select exhibits inside the Exhibit Hall. 
  • A Special Session on First in Human Studies.
  • Lunch vouchers for Thursday and Friday provided by ASCPT that can be used at any food outlet within the Marriott Wardman Park Hotel. 
  • Network and Community meetings
Why will events be in two hotels?
With meeting space at the Marriott Wardman Park Hotel devoted to the full ASCPT Annual Meeting, the Society has secured space, inclusive of sleeping rooms, at the Omni Shoreham Hotel so that we can offer more content through next year’s expanded events. 

Why can’t I stay in just one hotel?
Sleeping rooms available at the Marriott Wardman Park Hotel will be limited to the full conference dates, so ASCPT has secured a block of rooms at the Omni Shoreham Hotel for our attendees of the ITCW3 Pre-conference. As a thank you for transitioning to the Marriott Wardman Park Hotel as of Wednesday, March 15, 2017, ASCPT will offer a discount on the total cost of registration for attendees who register for the ITCW3 Pre-conference and the ASCPT Annual Meeting, and move to the Marriott Wardman Park Hotel. 

Which hotel should I stay in?
Our goal is to make the registration process for the Pre-conference and full conference as seamless and easy as possible. See the map above for concise information on which hotel to stay at for all of our events. 

When should I make my hotel reservations?
It is extremely important to make your hotel reservations early this year, as demand for rooms is high in Washington, D.C., and we expect good attendance at the meeting. Housing links will be made available to you after you complete the registration process.

Why is the meeting starting on a Thursday morning instead of a Wednesday afternoon?
The 2017 Meeting will offer more content through our Pre-conference events, which will be held Monday, March 13 through Wednesday, March 15. ASCPT’s goal is to enable our attendees to participate in these Pre-conference offerings, and therefore the full ASCPT conference will kick-off on Wednesday afternoon with the Opening Reception, which will feature posters, poster walks, the Presidential Trainee Awards, and other opportunities for scientific exchange. Scientific sessions will start on Thursday morning. 

How do I get a discount on registration fees?
Take advantage of the available registration discounts by registering for the ITCW3 Pre-conference and the full ASCPT conference, and transitioning to the official Annual Meeting hotel (the Marriott Wardman Park Hotel) on Wednesday, March 15, 2017, and save on the total cost of your registration. 

Can I Attend the CPIC Pre-Conference Without Attending the Full ASCPT Annual Meeting?
Absolutely! Registration for the CPIC Pre-Conference is available to any individual who wishes to attend, even if you will not attend the full ASCPT Annual Meeting. 


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