How do I pay my registration fees?
All registration fees must accompany your registration. Partial payments will not be accepted and will delay the processing of your registration. ASCPT accepts MasterCard, Visa, or American Express credit cards. Checks should be made payable to ASCPT in US dollars drawn on a US bank and mailed to:
ASCPT
528 N. Washington Street
Alexandria, VA 22314

If you are registering before the Early Bird Deadline of January 28, 2021, your payment must be postmarked on or before January 28, 2021. Payments not received by the above postmarked dates will void any and all registration discounts and will require that the registrant pay the difference in registration rates.

How do I apply my credit from the 2020 Annual Meeting to 2021 registration?
ASCPT will be contacting everyone who has a credit from the 2020 Annual Meeting with instructions for applying the credit toward the 2021 Annual Meeting. If you have a registration credit from the 2020 Annual Meeting, please wait for instructions from ASCPT before registering for the 2021 Annual Meeting. Refunds will not be issued if a new registration is created and new fees paid. 

The 2021 Annual Meeting registration fees are lower than my 2020 credit. Will I be refunded the difference?
ASCPT is unable to issue any refunds for the 2021 Annual Meeting. New for 2021, anyone with a credit from the 2020 Annual Meeting may take advantage of the Bring a Colleague program, allowing a colleague to register and participate in the ASCPT 2021 Annual Meeting at no cost. ASCPT will provide details and instructions on the Bring a Colleague Program to anyone who has a 2020 credit. Alternatively, the difference in registration fees may be applied toward 2022 ASCPT membership. 

If I register for the ASCPT Annual Meeting, does that grant me access to the Network and Community Experience (Feb. 8-18, 2021) or Post-Meeting Workshops (ITCW4 April 19-21, 2021 or MID3 April 22-23, 2021)?
Annual Meeting registration includes access to the Network and Community Experience. The Post-Meeting Workshops require separate registration fees to attend. Please refer to the Registration Site for pricing and registration options. 

I am presenting an abstract in an interactive poster hour or poster walk session. Am I eligible for the Speaker registration rate?
Poster presenters are not eligible for the Speaker rate. Registrations in this category will be verified by ASCPT. 

I am currently not a member of ASCPT but am interested in joining. Can I still register at the member rate?
New for 2021, the Non-Member registration rate will include membership with ASCPT through December 31, 2021. Registrants who utilize this category will be contacted by ASCPT staff for any additional information needed for membership.  

Does ASCPT offer group or government registration rates?
ASCPT does not offer group or government registration rates.

What does the Emeritus registration allow me to attend?
Registrants at this rate are eligible to attend educational programming and social events. Separate fees are required to attend Post-Meeting Workshops. Emeritus status will be verified by ASCPT. 

How do I register as a non-member student/trainee?
ASCPT is waiving the membership fees for all eligible Student/Trainees for 2021. Please email meetings@ascpt.org to become a Student/Trainee member and gain access to the Student/Trainee registration link. 

Will I have on-demand access to the session recordings after the meeting?
All full conference attendees will receive access to all session recordings as part of their registration for one-year post meeting! Enjoy sessions you may have missed with access to all sessions presented at the Meeting. 

I just registered for the meeting. Can I get a confirmation receipt sent to me?
Receipts are sent via email within 24 hours. If you do not receive an email within 24 hours, please contact Event Power at ASCPT-reg@eventpower.com.

Is there a limit on the number of registrants for special programs?
ASCPT reserves the right to close the registration for Post-Meeting Workshops when the maximum registration number is received. ASCPT will maintain a reasonable wait list; however, once the wait list slots are filled, ASCPT will be unable to take additional registrations. Please register early! 

If I can no longer participate in the Annual Meeting, can I request a refund?
ASCPT is unable to issue registration refunds for the 2021 Annual Meeting or Post-Conference Workshops. Any registrant who cannot participate in the live ASCPT Annual Meeting or Post-Conference Workshop will retain access to the on-demand content hosted on the ASCPT platform for one year. Alternatively, registration may be transferred to another individual within your organization. If you opt to transfer your registration, the below policies will apply. This policy also applies to all 2020 Annual Meeting credits. 

ASCPT is unable to issue registration refunds for the 2021 Annual Meeting or Post-Conference Workshops. Any registrant who cannot participate in the live ASCPT Annual Meeting or Post-Conference Workshop will retain access to the on-demand content hosted on the ASCPT platform for one year. Alternatively, registration may be transferred to another individual within your organization. If you opt to transfer your registration, the below policies will apply. This policy also applies to all 2020 Annual Meeting credits. 

SUBSTITUTION POLICY
If you are unable to attend the live ASCPT Annual Meeting or a Post-Meeting Workshop, a substitute from your organization may attend in your place. ASCPT reserves the right to charge any appropriate difference in registration fees. Requests for substitutions must be submitted in writing and sent to meetings@ascpt.org.
 
To complete your request for substitution, please provide first name, last name, email, phone number, and any special needs. If an ASCPT member transfers his/her registration to a non-member, the non-member must either submit a completed application to ASCPT to become a member at the time of substitution OR pay the difference between the ASCPT member and non-member fee at the time of substitution.

PAYMENT CHANGES POLICY
Changes in payment method made after the transaction has taken place will be assessed a $50 processing fee per transaction.    

The following templates can be used to get permission and support from your supervisor to attend the ASCPT 2021 Annual Meeting: 

• Justification Letter - Member (doc)
• Justification Letter - Non-Member (doc)