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Meeting Registration

BEWARE LIST/REGISTRATION SCAMS

There are a number of fraudulent list rental and registration scams targeting scientific society meeting participants. If you receive any communications from someone claiming to sell any ASCPT contact list and/or manage registration or exhibitor information, please forward them to members@ascpt.org so they can be tracked.

Early Bird registration rates end after December 15, 2022.

Register for the ASCPT 2023 Annual Meeting to be held March 22-24, 2023. The ASCPT 2023 Annual Meeting will be held as an in-person event with an online component, March 22-24, at the Hyatt Regency in Atlanta, GA. Registrants for the in-person meeting will enjoy reuniting with friends and colleagues face-to-face, with more time to network as well as on-demand access to all session recordings for six months post-meeting. Register here!

ASCPT will also be holding a Pre-Conference session (requires separate registration fees):
  • Advancing the Utilization of Real-World Data (RWD) and Real-World Evidence (RWE) in Clinical Pharmacology and Translational Research
    Date/Time: Tuesday, March 21, 2023 – 9:00 AM – 4:00 PM ET
    Chairs: Paulien Ravenstijn, PhD, Affimed GmbH, Karen Rowland Yeo, PhD, Certara , and Jing Liu, PhD, Pfizer
ASCPT Annual Meeting COVID-19 Policies
To safeguard the health and safety of all who attend ASCPT 2023 in-person, ASCPT will comply with federal, state, and local-issued health and safety precautions, including the CDC’s Guidance for Events, as an integral part of the execution of the onsite Annual Meeting.

These guidelines are constantly evolving, and ASCPT will make reasonable efforts to ensure all registered attendees are informed of the final health and safety requirements and precautions that will be implemented onsite closer to the first day of the event. Please view our full COVID-19 Policies here.

Group Registration Policy
ASCPT will provide a $100 per registration group discount to any organization that registers five (5) or more individuals for the in-person or online-only full conference. To be eligible, the group registration process established by ASCPT must be followed. Failure to comply with the required registration process will result in an incomplete group registration and no differences in registration rates will be refunded. The group discount applies to full paid registrations only. Complimentary, Emeritus, Student/Trainee, member speaker registrations, and pre-conference/satellite meeting-only registrations are not eligible toward the required five (5) registrations and the group registration discount cannot be combined with any other registration discount. The Group Registration process should not be used to register anyone in these categories. The discount will not be applied until the required five (5) registrations have been completed in ASCPT’s registration system. Subsidiary companies are not eligible for the group registration discount. ASCPT’s Substitution Policy applies to anyone within a group registration who becomes unable to attend.

Registration Links
CLICK HERE TO REGISTER AS AN INDIVIDUAL

CLICK HERE TO REGISTER A GROUP

Non-member Student/Trainee registration
ASCPT is proud to offer complimentary membership to qualified students and trainees for the 2022 and 2023 dues year! Please email members@ascpt.org to join so that you may then register at the Student/Trainee Member rate. Registration fees will not be refunded if registration is completed before membership is processed.

Registration Rates
 FULL CONFERENCE
   In-Person Online-only
  Early Bird Advanced
After 12/15 
Early Bird Advanced
After 12/15
 
ASCPT Members/Applicant
 $1,200  $1,400 $800 $1,100
Non-Members
 $1,700 $1,900 $1,300 $1,500
Student Member/Applicant $325 $450 $150 $450
Student Non-Member Contact meetings@ascpt.org.
Emeritus  $325 $450 $150 $450

 PRE-CONFERENCE SESSION
 Advancing the Utilization of Real-World Data (RWD) and Real-World Evidence (RWE) in Clinical Pharmacology and Translational Research
ASCPT Members/Applicant
 $450  
Non-Members
 $650
Student Member/Applicant $150
Student Non-Member Contact meetings@ascpt.org.
Emeritus  $150

How do I pay my registration fees?
All registration fees must accompany your registration. Partial payments will not be accepted and will delay the processing of your registration. ASCPT accepts MasterCard, Visa, or American Express credit cards. Checks should be made payable to ASCPT in US dollars drawn on a US bank and mailed to:
ASCPT
528 N. Washington Street
Alexandria, VA 22314


I am currently not a member of ASCPT but am interested in joining. Can I still register at the member rate?
Yes, please complete your ASCPT member application and pay dues before registering for the Annual meeting or any Satellite Session. Click here to join ASCPT. Questions please contact members@ascpt.org.

Does ASCPT offer group or government registration rates?
No, ASCPT does not offer group or government registration rates.

If I attend in person, will I have on-demand access to the session recordings after the Annual Meeting?
Yes, all registered attendees will have on-demand access to all session recordings. If you have also registered for the Pre-Conference Session, you will have on-demand access to those session recordings as well.

Is there a limit on the number of in-person registrants for the Pre-Conference Session?
The Pre-Conference Session will be limited to a maximum of 150 in-person attendees. ASCPT will close the workshop registration when the maximum in-person registration number is received. We will maintain a reasonable waitlist; however, once the waitlist slots are filled, we will be unable to take additional in-person registrations. Please register early! Anyone who wishes to attend the Pre-Conference after in-person registration closes may register for the online-only event.

If I can no longer participate in the Annual Meeting and/or Pre-Conference Session, can I request a refund?
All cancellation requests must be submitted in writing to meetings@ascpt.org. Annual Meeting Cancellations received after January 8, 2023, will not be issued refunds. Pre-Conference Session refunds received after March 20, 2023, will not be issued refunds. Registration may be transferred to another individual within your organization. If you transfer your registration, the policies below will apply.


ASCPT CANCELLATION AND SUBSTITUTION POLICY
All cancellation, substitution, or payment change requests must be submitted in writing to meetings@ascpt.org.

CANCELLATION POLICY
Cancellations requests received after January 31, 2023, will not be issued refunds. Refunds will not be issued if an attendee is unable to participate in the in-person ASCPT Annual Meeting, but instead will have access to the online meeting platform to watch all sessions live streamed. All cancellations will be assessed an administrative fee of $75 for full conference registrations and $25 for Student/Trainees.

If the event is cancelled or there are circumstances beyond ASCPT’s control, including but not limited to disruptions to or failure of the online meeting platform, ASCPT will not refund registration fees or issue credits for future meetings.


Refunds will be made in US dollar amounts and issued via the original method of payment (i.e., credit card or check). The credit card must be the exact card used to make the original charge. If the original payment falls outside the 90-day window to refund to the original credit card used, the refund will be made by check. If a check cannot be accepted and a wire transfer is needed, a wire transfer processing fee of $100 will be assessed.

SUBSTITUTION POLICY
If you are unable to attend the 2023 Annual Meeting, a substitute from your organization may attend in your place. ASCPT reserves the right to charge any appropriate difference in registration fees.

If an ASCPT member transfers their registration to a non-member, the non-member must either submit a completed application to ASCPT to become a member at the time of substitution OR pay the difference between the ASCPT member and non-member fee at the time of substitution.

PAYMENT CHANGES POLICY
Changes in payment method made after the transaction has taken place will be assessed a $75 processing fee per transaction.



Questions:
Please contact ASCPT at
meetings@ascpt.org or 703-836-6981 ext 105 or 108.

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