Registration
Registration fees include:
- Scientific Sessions
- State of the Art Lectures
- Welcome Reception
- President’s Networking Reception
- (2) Networking Breakfasts
- (2) Networking Lunches
- (4) Networking Breaks
- Patient Forum
- Award Lectures
- Partner Events
NEW THIS YEAR!
Our one-day pass to the Annual Meeting gives you full access to key sessions, networking events, and partner experiences. It’s the perfect option for busy professionals to experience the best of the conference in just one day!
| FULL CONFERENCE |
| |
Early Bird
available until 1/23/2025
|
Advanced
available until 5/19/2025 |
Onsite |
| ASCPT Members/Applicant |
$1,260 |
$1,470 |
$1,570 |
| ASCPT Members/Applicant One Day |
$658 |
$765 |
$817 |
| Non-Members |
$1,785 |
$1,995 |
$2,095 |
| Non-Members One Day |
$928 |
$1,037 |
$1,089 |
| Student Member/Applicant |
$325 |
$450 |
$500 |
| Student Non-Member |
Contact meetings@ascpt.org |
| Emeritus |
$325 |
$450 |
$500 |
| Member Speaker |
$1,260 |
$1,470 |
$1,570 |
Attendees must be an ASCPT member at the time of the Annual Meeting to receive the member rate. Refunds will not be provided to those who become members after registering.
UPGRADE YOUR EXPERIENCE!
Don’t miss our dynamic post-conference session on Quantitative Medicine (QM), showcasing cutting-edge modeling tools like AI/ML and case studies that highlight how QM is optimizing drug development and clinical outcomes—plus, an interactive workshop to dive deeper into the future of medicine!
The post-conference requires an additional fee.
| POST CONFERENCE |
| Quantitative Medicine (Full Day, Onsite) |
| ASCPT Members/Applicant |
$450 |
| Non-Members |
$650 |
| Student Member/Applicant |
$150 |
| Student Non-Member |
Contact meetings@ascpt.org |
| Emeritus |
$150 |
| Cell and Gene Therapy (1/2 Day Online) |
| ASCPT Members/Applicant |
$200 |
| Non-Members |
$300 |
| Student Member/Applicant |
$75 |
| Student Non-Member |
Contact meetings@ascpt.org |
| Emeritus |
$75 |
The ASCPT 2025 Annual Meeting cancellation deadline is Friday, March 3, 2025 . All cancellation, substitution, or payment change requests must be submitted in writing to meetings@ascpt.org.
ASCPT CANCELLATION POLICY
Cancellation requests received after March 3, 2025, will not be issued refunds. All cancellations will be assessed an administrative fee of $75 for full conference registrations and $25 for Student/Trainees. Post-conference cancellation will be assessed a $25 administration fee.
If the event is cancelled or there are circumstances beyond ASCPT’s control, ASCPT will not refund registration fees or issue credits for future meetings.
Refunds will be made in US dollar amounts and issued via the original method of payment (i.e., credit card or check). The credit card must be the exact card used to make the original charge. If the original payment falls outside the 90-day window to refund to the original credit card used, the refund will be made by check. If a check cannot be accepted and a wire transfer is needed, a wire transfer processing fee of $100 will be assessed.
SUBSTITUTION POLICY
If you are unable to attend the 2025 Annual Meeting, a substitute from your organization may attend in your place. ASCPT reserves the right to charge any appropriate difference in registration fees.
If an ASCPT member transfers their registration to a non-member, the non-member must either submit a completed application to ASCPT to become a member at the time of substitution OR pay the difference between the ASCPT member and non-member fee at the time of substitution.
PAYMENT CHANGES POLICY
Changes in payment method made after the transaction has taken place will be assessed a $75 processing fee per transaction.
Hotel
The ASCPT 2025 Annual Meeting will be held at the Gaylord National in Washington, DC. The Gaylord National offers stunning views of the Potomac River, luxurious accommodations, and world-class amenities. From the 19-story indoor garden atrium to its convenient access to National Harbor's vibrant waterfront, it’s an amazing location for the ASCPT Annual Meeting.
Advantages of Staying at the Gaylord National:
- Networking – You’ll have more opportunities to see and meet with colleagues and friends.
- Accessibility – You’re an elevator ride away from the best science.
- Convenience – Go to your room to drop off materials, refresh, or do some work without leaving the property!
- ASCPT benefits – ASCPT can secure meeting space at a discounted rate to meet attendee demands for a robust scientific program.
Rooms within the ASCPT housing blocks
will fill quickly, so make your reservation after completing registration.
Room Rates
- Single/Double: $309
- Student/Trainees*: $259
- Government: $276
The housing reservation deadline for the ASCPT room block is
May 6, 2025.
Room rates exclude taxes and fees. Please do not call the hotel directly, and instead,
ONLY use the online reservation link you receive in your registration confirmation.
ALERT! BEWARE OF FRAUDULENT HOUSING CLAIMS!
If contacted by someone claiming to be affiliated with ASCPT housing, please alert ASCPT and do not make arrangements: e-mail meetings@ascpt.org or call 703.836.6981 ext. 108 or 109.
Travel
Airports
The Gaylord is accessible through multiple airports:
- Ronald Reagan Washington National Airport (DCA) is approximately 8 miles/25 minutes from The Gaylord National.
- Washington Dulles International Airport (IAD) is approximately 35 miles/35 minutes from The Gaylord National.
- Baltimore/Washington International Thurgood Marshall Airport (BWI) is approximately 48 miles/60 minutes from The Gaylord National.
Rental cars, taxis, and ride-share services are available from the airport.
Parking
On-site parking is available. Guests may choose from valet or self-parking.
Self-parking Rates:
0-1 hour $19
1-3 hours $29
3 hours - daily max $43
Valet Parking Rates:
0-2 hours $40
2 hours - daily max $67
Parking at the hotel may be limited due to high demand. Rates are subject to change.
International Travel/Visa
ASCPT can provide an official letter of invitation for international attendees after registration for the ASCPT 2025 Annual Meeting is complete. Please email
meetings@ascpt.org to request a letter.
Please note that
ASCPT cannot communicate and/or intervene with either the US Embassy abroad or with the US State Department on behalf of any participant.
Review the Guidelines for Applying for a Visa and Visa Interview Tips for more information on the Visa process. You can also reference the
US Department of State Visa Information and the
International Visitors Office (IVO) of the National Academies websites.
Questions?
Contact ASCPT at
meetings@ascpt.org or 703-836-6981 ext. 108 or 109.