X

2023 Call for Session Proposals



ASCPT 2023 Call for Session Proposals

Mark Dresser, PhD

President

Anuradha Ramamoorthy, PhD

Scientific Program Committee Chair

Call for Proposals Brochure 

Submission Guidelines

Session Proposal Submission Deadline | Thursday, June 23, 4:00pm ET

Click here to submit a proposal

The American Society for Clinical Pharmacology and Therapeutics (ASCPT) invites members to submit proposals for innovative sessions to be presented at the in-person ASCPT 2023 Annual Meeting, March 22-24 in Atlanta, GA.
New for 2023
  • ASCPT 2023 will be an in-person meeting dedicated to a limited number of scientific sessions, award lectures, networking and engagement opportunities, and special content curated by the Scientific Program Committee (SPC).
  • Sessions may have 1-2 moderators and a maximum of 3 speakers/panelists with presentations less than 15 minutes each to allow interactivity.
  • Submitters will be required to confirm that all chairs and speakers are willing and able to travel to present in-person.
    • Virtual presentations will not be allowed for any speakers.
Your Session Design Should:
  • Focus on new, novel, and unique elements and presentation styles that will engage and excite attendees.
    • Priority will be given to interactive formats such as flash talks, crowdsourcing, and other innovative session types. An overview of how the session is novel must be provided.
  • Include topics that appeal to a broad audience. Topics that appeal to a niche population of the ASCPT membership are unlikely to be accepted.
  • Include a panel of speakers that represents diversity in gender, ethnicity, career experience, and work settings. Male-only panels are not permitted.
  • Include a title that clearly and accurately communicates the content of the session, will generate interest among attendees, and is reflective of speaker talks.
  • Clearly differentiate the content of the talks within the session.
  • Describe the session flow and plans for operationalizing the details of the session.
  • When appropriate, incorporate perspectives from multiple stakeholders, including patients.
Submission Requirements:
Session proposals should span the Discovery, Development, Regulation, and Utilization (DDRU) continuum to fit within the 2023 Annual Meeting theme of “Translating Clinical Pharmacology for All.” The goal of the meeting is to address the scientific challenge of how we can collectively leverage the existing clinical pharmacology and translational medicine tools as well as advance the emerging tools to aid drug discovery, development, approval, and utilization so that we can promote health equity for all individuals across the world. To be eligible for review, all session proposals must include:
  • Session title
  • Chairperson(s)’s contact information
    • If your proposal includes co-chairs, both co-chairs must be actively involved in an administrative capacity, “honorary co-chair” appointments are not permitted.

    • If a proposal is accepted, the chair(s) will be responsible for final confirmation of the speaker roster, communicating session goals, budget allocation, and expectations to all speakers, and working with ASCPT staff to ensure all speaker requirements are met. 

  • Learning objectives
  • Scientific importance/background
  • Indication of two ASCPT Communities that are most pertinent to the subject
  • Indication of Discovery, Development, Regulation, an Utilization (DDRU) Continuum that is most important to the subject
  • Proposed session format and preliminary description of session
  • Speakers’ names, titles, contact information, membership status, brief description of presentation, and completion of Conflict of Interest Statements
  • Additional Audio/Visual needs
    • All session rooms will be equipped with one LCD screen with a projector, one laptop (PC), a podium with a microphone, and either a head table for the chairs and speakers or chairs for a unique format presentation such as a fireside chat. ASCPT will consider providing additional audio/visual support on a case-by-case basis based on budget to sup-port novel presentation formats. A full description of additional needs must be included in the proposal to be considered.
    • Requests made after submission or acceptance will not be considered.
  • Plan for budget allocation
    • Session budgets cover travel reimbursement for non-member speakers only. ASCPT members are not eligible for travel reimbursement. All sessions with at least one non-member speaker are required to submit a plan at the time of submission that outlines how the budget will be allocated and, if necessary, how additional funding will be secured to cover costs over the budget.

    • ASCPT will verify membership status of all chairs and speakers. Speakers who are ASCPT members as of the speaker roster confirmation deadline for all accepted proposals, Thursday, September 8, 2022, are not eligible for reimbursement, regardless of member status as of presentation.

       

Submission and Review Process:
Joint Programming
Submitters interested in developing a joint program between ASCPT and another organization must contact ASCPT staff prior to submitting any such proposals. Please contact Sharon J. Swan, FASAE, CAE, Chief Executive Officer, at sharon@ascpt.org, who will coordinate with staff/leadership of the partnering organizations.

Online Submission
All proposals must be submitted via the ASCPT online submission system. In the interest of attaining a diverse, well-rounded, educational program for the Annual Meeting, proposals must adhere to the following guidelines:
  • Multiple submissions are permitted; however, a chair may only chair or co-chair one session for the Annual Meeting. If more than one proposal is accepted by the SPC, the SPC will work with the chairs to identify suitable alternative chairs or co-chairs as appropriate.
  • Speakers may only participate in one session as a speaker for the Annual Meeting. If a speaker is identified on the speaker roster of two or more proposals accepted by the SPC, the SPC will work with the chairs of the proposal to identify suitable alternative speaker(s).
  • Trainee/student members must work in partnership with a full member as co-chair. 
  • One co-chair and one speaker may be from the same institution; however, more than one speaker from the same institution within a session is not permitted.
  • A chair may serve as a speaker. If so, they should be identified on the proposed speaker roster and a non-speaking co-chair is required. If a proposal includes co-chairs, the co-chairs must be from different institutions.
SPC and Network/Community Review
  • Session proposals that are incomplete, lack sufficient detail, or do not adhere to the guidelines will not be reviewed.
  • The ASCPT Networks and Communities will review and prioritize all proposal sub-missions for consideration by the SPC. Prioritized submissions will be competitively peer-reviewed and selected by the SPC.
  • The SPC reserves the right to revise session proposals as necessary to achieve the goal of a well-rounded, educational program for the Annual Meeting.
  • Submitting authors will be alerted of final decisions by September 2023.


Scientific or programming questions related to session proposal development can be directed to the Network or Community Chair that is most pertinent to the subject.
Operational questions can be directed to Nicole Rockman at
nicole@ascpt.org.

Photo Gallery
Recent News
Contact Us