New for 2023

• ASCPT 2023 will be an in-person meeting dedicated to a limited number of scientific sessions, award lectures, networking and engagement opportunities, and special content curated by the Scientific Program Committee (SPC).
• Sessions may have 1-2 moderators and a maximum of 3 speakers/panelists with presentations less than 15 minutes each to allow interactivity.
• Submitters will be required to confirm that all chairs and speakers are willing and able to travel to present in-person.
  • Virtual presentations will not be allowed for any speakers.

Your Session Design Should:

• Focus on new, novel, and unique elements and presentation styles that will engage and excite attendees.
  • Priority will be given to interactive formats such as flash talks, crowdsourcing, and other innovative session types. An overview of how the session is novel must be provided.
• Include topics that appeal to a broad audience. Topics that appeal to a niche population of the ASCPT membership are unlikely to be accepted.
• Include a panel of speakers that represents diversity in gender, ethnicity, career experience, and work settings. Male-only panels are not permitted.
• Include a title that clearly and accurately communicates the content of the session, will generate interest among attendees, and is reflective of speaker talks.
• Clearly differentiate the content of the talks within the session.
• Describe the session flow and plans for operationalizing the details of the session.
• When appropriate, incorporate perspectives from multiple stakeholders, including patients.

Submission Requirements:

Session proposals should span the Discovery, Development, Regulation, and Utilization (DDRU) continuum to fit within the 2023 Annual Meeting theme of “Translating Clinical Pharmacology for All.” The goal of the meeting is to address the scientific challenge of how we can collectively leverage the existing clinical pharmacology and translational medicine tools as well as advance the emerging tools to aid drug discovery, development, approval, and utilization so that we can promote health equity for all individuals across the world. To be eligible for review, all session proposals must include:

• Session title
• Chairperson(s)’s contact information

  • If your proposal includes co-chairs, both co-chairs must be actively involved in an administrative capacity, “honorary co-chair” appointments are not permitted.
    

  • If a proposal is accepted, the chair(s) will be responsible for final confirmation of the speaker roster, communicating session goals, budget allocation, and expectations to all speakers, and working with ASCPT staff to ensure all speaker requirements are met. 

• Learning objectives
• Scientific importance/background
• Indication of two ASCPT Communities that are most pertinent to the subject
• Indication of Discovery, Development, Regulation, an Utilization (DDRU) Continuum that is most important to the subject
• Proposed session format and preliminary description of session
• Speakers’ names, titles, contact information, membership status, brief description of presentation, and completion of Conflict of Interest Statements
• Additional Audio/Visual needs
  • All session rooms will be equipped with one LCD screen with a projector, one laptop (PC), a podium with a microphone, and either a head table for the chairs and speakers or chairs for a unique format presentation such as a fireside chat. ASCPT will consider providing additional audio/visual support on a case-by-case basis based on budget to sup-port novel presentation formats. A full description of additional needs must be included in the proposal to be considered.
  • Requests made after submission or acceptance will not be considered.
• Plan for budget allocation

  • Session budgets cover travel reimbursement for non-member speakers only. ASCPT members are not eligible for travel reimbursement. All sessions with at least one non-member speaker are required to submit a plan at the time of submission that outlines how the budget will be allocated and, if necessary, how additional funding will be secured to cover costs over the budget.

  • ASCPT will verify membership status of all chairs and speakers. Speakers who are ASCPT members as of the speaker roster confirmation deadline for all accepted proposals, Thursday, September 8, 2022, are not eligible for reimbursement, regardless of member status as of presentation.

     

Submission and Review Process:

Joint Programming

Submitters interested in developing a joint program between ASCPT and another organization must contact ASCPT staff prior to submitting any such proposals. Please contact Sharon J. Swan, FASAE, CAE, Chief Executive Officer, at sharon@ascpt.org, who will coordinate with staff/leadership of the partnering organizations.