Proposal submission deadline: Thursday, June 10, 2021, 4:00 PM ET
*The proposal submission site will open in late April.

The American Society for Clinical Pharmacology and Therapeutics (ASCPT) invites members to submit proposals for Design Your Own Session, Symposia, Workshops/Roundtables, Novel Formats, or Science at Sunrise sessions to be presented at the ASCPT 2022 Annual Meeting.

Design Your Own Session, Symposia, Workshops/Roundtables, Novel Formats, and Science at Sunrise Session Requirements
Session proposals should span the Discovery, Development, Regulation, and Utilization (DDRU) continuum to fit within the 2022 Annual Meeting theme of “Disruptive Innovation.”

Reminders for 2022:

• 80% of the 2022 Annual Meeting session content will be selected from submitted proposals, with the remaining 20% curated by the Scientific Program Committee (SPC).
• Due to the likelihood that the 2022 Annual Meeting will be an online or hybrid event, submitters are encouraged to design a proposal that will work well for a virtual presentation, inclusive of shorter talks, audience engagement, and time for Q&A.

ASCPT strongly encourages members to submit sessions that can easily translate to an online environment. For online best practices, follow these simple rules:

• Total presentation time is no more than 30 minutes.
• The session includes opportunities for attendee engagement such as Q&A, polling, virtual breakout rooms, or other innovative interactive elements.
• Consider unique presentation types such as panel discussions, fireside chats, and Ted-Style talks.

	Design Your Own Session/Novel Format	Symposia	Workshops/Roundtables	Science at Sunrise
TOPIC	Interactive discussions on emerging topics of significant scientific and/or policy interests related to the field.	Large, broad topics with wide appeal suitable for lecture format	Narrowly focused content on emerging topics of significant scientific and/or policy interests that are suitable for interactive discussions.	Broad or narrow; must teach participants a new skill or knowledge that can be applied to research in clinical pharmacology or translational medicine
FORMAT	Interactive formats such as flash talks, crowdsourcing, and other innovative session types. An overview of how the session is novel must be provided.	Lecture style, may include question and answer session	Interactive discussion led by 1-2 moderators; case studies; small group discussion; short lectures with question and answer session	Discussion group; didactic format
SPEAKERS	1-2 moderators and a maximum of three panelists; presentations less than 10 minutes to allow interactivity.	Maximum of four speakers to cover topic thoroughly	Maximum of three speakers to allow time for interactivity	One to three speakers
TIMING	Up to 60 minutes	Up to 60 minutes	Up to 60 minutes	Up to 60 minutes
BUDGET *(for non-member speakers)	$6,000	$4,000	$2,000	$2,000

*Budget allocations to be used for non-member speakers who travel to present in-person. No budget will be allocated for online presentations.

Your Session Design Should:

• Focus on new, novel, and unique elements and presentation styles that will engage and excite attendees.
• Include topics that appeal to a broad audience. Topics that appeal to a niche population of the ASCPT membership are unlikely to be accepted.
• Include a panel of speakers that represents diversity in gender, ethnicity, career experience, and work settings.
• Include a title that clearly and accurately communicates the content of the session, will generate interest among attendees, and is reflective of speaker talks.
• Clearly differentiate the content of the talks within the session.
• Describe the session flow and plans for operationalizing the details of the session.
• When appropriate, incorporate perspectives from multiple stakeholders, including patients.

The submitter is responsible for any edits to their submission and must finalize the submission by the Thursday, June 10, 2021, 4:00 PM ET submission deadline.

Consistent with the Society’s Strategic Plan, proposals that include early career scientists as active Co-Chairs and/or Speakers, include speaker panels that represent diversity in gender, ethnicity, career experience, and work settings, as well as proposals that include patients or patient advocates will be favorably reviewed by the SPC. The SPC encourages cross- Community proposals. Proposals that are developed by multiple Networks and/or multiple Communities will receive increased attention from the SPC.

Consistent with the Society’s Strategic Plan, proposals that include early career scientists as active Co-Chairs and/or Speakers, include speaker panels that represent diversity in gender, ethnicity, career experience, and work settings, as well as proposals that include patients or patient advocates will be favorably reviewed by the SPC. The SPC encourages cross- Community proposals. Proposals that are developed by multiple Networks and/or multiple Communities will receive increased attention from the SPC.
Audio Visuals Needs
In the event of a hybrid meeting, sessions presented in person will be provided one LCD screen with a projector, one laptop (PC), a podium with microphone, and head table for the chairs and speakers. ASCPT will consider providing additional audio/visual support on a case-by-case basis based on budget to support novel presentation formats. A full description on additional needs must be included in the proposal to be considered. Requests made after submission or acceptance will not be considered. Please note, if the meeting is in-person, ASCPT will be unable to support remote speakers.

In the event of a hybrid meeting, sessions presented in-person For each scientific session, ASCPT will provide one LCD screen with a projector, one laptop (PC), a podium with microphone, and head table for the chairs and speakers. ASCPT will consider providing additional audio/visual support on a case-by-case basis based on budget to support novel presentation formats. A full description on additional needs must be included in the proposal to be considered. Requests made after submission or acceptance will not be considered.

Budget
The session budgets cover travel reimbursement for non-member speakers only. ASCPT members are not eligible for travel reimbursement. Budgets may only be used for non-member speakers who present in-person. No budget will be provided for online presentations.

ASCPT will verify membership status of all chairs and speakers. Speakers who are ASCPT members as of the speaker roster confirmation deadline for all accepted proposals, Thursday, September 9, 2021, are not eligible for reimbursement, regardless of member status as of presentation. Speakers who were members at the time of speaker roster confirmation who fail to renew their membership will not be eligible for complimentary registration and will be expected to pay non-member rates.

All sessions with at least one non-member speaker are required to submit a plan at the time of submission that outlines how the budget will be allocated for in-person presentation and, if necessary, how additional funding will be secured to cover costs over the budget.

The Network/Community Review Process
The ASCPT Networks and Communities will review and prioritize all proposal submissions for consideration by the SPC. Prioritized submissions will be competitively peer-reviewed and selected by the SPC.

Scientific or programming questions related to session proposal development can be directed to the Network or Community Chair that is most pertinent to the subject. Operational questions can be directed to Diana Tsuji at diana@ascpt.org or Nicole Rockman at nicole@ascpt.org.

Proposal Submission and Review
All proposals must be submitted via the ASCPT online submission system. Session proposals that are incomplete, lack sufficient detail, or do not adhere to the guidelines will not be reviewed.

Chair Responsibilities
Both Chairs must be members of ASCPT at the time of submission and, if the session is accepted, at the time of presentation at the Meeting. Trainee/student members must work in partnership with a full member as co-chair. If your proposal includes co-chairs, both co-chairs must be actively involved in an administrative capacity, “honorary co-chair” appointments are not permitted. For all accepted proposals, chairs will be required to hold a call with ASCPT staff to review special needs and expectations.

Joint Programming
Submitters interested in developing a joint program between ASCPT and another organization must contact ASCPT staff prior to submitting any such proposals.

Please contact Sharon J. Swan, FASAE, CAE, Chief Executive Officer, at sharon@ascpt.org, who will coordinate with staff/leadership of the partnering organizations.

2022 Annual Meeting Deadlines
SESSION PROPOSAL SUBMISSIONS I Thursday, June 10, 2021, 4:00 PM ET
SCIENTIFIC AWARDS NOMINATIONS I THURSDAY, July 15, 2021, 4:00 PM ET
ABSTRACT SUBMISSION I THURSDAY, SEPTEMBER 16, 2021, 4:00 PM ET

Questions can be directed to Diana Tsuji at diana@ascpt.org or Nicole Rockman at nicole@ascpt.org.