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Everything you need to know for ASCPT 2019

Published on 3/8/2019 11:03:00 AM


Thank you for choosing to attend the ASCPT 2019 Annual Meeting. We look forward to welcoming you in Washington, DC. Below is some information that you will find useful as you prepare for a positive experience at this year's Pre-Conference and full conference events. If you have any questions, please contact meetings@ascpt.org
 
Program Locations
All Pre-Conference and ASCPT Annual Meeting programs and events will be held at the Marriott Wardman Park Hotel. For our Pre-Conference guests and others who secured the night of Tuesday, March 12, 2019, at the Washington Hilton, the Marriott Wardman Park Hotel is just a short cab or Uber ride away.
 
Scan & Go Registration
By this time, you have received an email from eventPower containing your Scan & Go barcode. Please print your Scan & Go confirmation email and bring it with you to the Annual Meeting. Once on site, you can use the barcode to quickly print your badge and tickets via the Scan & Go kiosks. Barcodes may also be scanned directly from your smartphone! If you have not received your Scan & Go email, please contact eventPower at ASCPT-reg@eventpower.com
 
Registration Hours 
Visit registration in the Convention Registration Lobby during these hours to pick up your badge and schedule-at-a-glance. 
 
Wednesday, March 13: 7:00 AM - 6:30 PM
Thursday, March 14: 6:30 AM - 5:00 PM
Friday, March 15: 6:30 AM - 5:00 PM
Saturday, March 16: 6:30 AM - 12:00 PM
 
Badges 
To provide a safe and secure meeting experience for all attendees, badge policies are in effect for the ASCPT Pre-Conferences and Annual Meeting. All attendees and exhibitors must wear their badge at all times for admission into the Pre-Conferences and ASCPT sessions, Poster and Exhibit Hall, and all social events. We ask that you please be prepared to present a photo ID when you pick up your materials at registration. Once issued, badges are non-transferrable. If you need to have a badge reprinted for any reason, a photo ID will be required. 
 
ASCPT Info Desk
We invite all attendees to visit the ASCPT Info Desk throughout the ASCPT Annual Meeting and take the opportunity to:
  • Ask ASCPT staff for assistance in downloading and navigating the Annual Meeting mobile app
  • Update your membership record
  • Speak with a member of the ASCPT Journal Family staff
  • Sign up to volunteer for various ASCPT Committees and Task Forces
  • Join ASCPT or refer a colleague for membership
Meal Vouchers for Wednesday, Thursday, Friday, and Saturday
Breakfast and lunch vouchers valued up to $25 will be provided for Wednesday (Pre-Conference attendees only), Thursday, Friday, and Saturday to all registered attendees. Meal vouchers may be used 6:30 AM and 9:00 AM for breakfast and between 11:00 AM and 2:00 PM for lunch as follows:
 
Wednesday (Pre-Conference Registrants Only)
Breakfast Vouchers (7:00 AM - 9:00 AM): Lobby Lounge & Woodley Pantry (Grab & Go Options, value up to $15)
  • Breakfast may be purchased at Stone's Throw (Vouchers are not valid at this location)
Lunch Vouchers: Stone's Throw, Harry's, Lobby Lounge & Woodley Pantry (Value up to $35)
 
Thursday
Breakfast: Lobby Lounge, & Woodley Pantry (Grab & Go Options, value up to $15)
  • Breakfast may be purchased at Stone's Throw (Vouchers are not valid at this location)
Lunch: Grab & Go options in the Exhibit Hall until 1:00 PM or Stone's Throw, Harry's, Lobby Lounge, & Woodley Pantry until 2:00 PM (Value up to $35)
 
Friday 
Breakfast: Exhibit Hall or Lobby Lounge & Woodley Pantry (Grab & Go Options, value up to $15)
  • Breakfast may be purchased at Stone's Throw (Vouchers are not valid at this location)
Lunch: Grab & Go options in the Exhibit Hall until 1:00 PM or Stone's Throw, Harry's, Lobby Lounge, & Woodley Pantry until 2:00 PM (Value up to $35)
 
Saturday
Breakfast: Lobby Lounge & Woodley Pantry (Grab & Go Options, value up to $15)
  • Breakfast may be purchased at Stone's Throw (Vouchers are not valid at this location)
Lunch: Stone's Throw, Harry's, Lobby Lounge, & Woodley Park Pantry (Value up to $35)
 
Exhibit and Poster Hall Hours
The Poster and Exhibit Hall will be open in Exhibit Hall A during the following hours:
Wednesday, March 13: 4:30 PM - 6:30 PM
Thursday, March 14: 9:00 AM - 1:30 PM & 4:30 PM - 6:30 PM
Friday, March 15: 7:00 AM - 1:30 PM
 
View the Top Posters
ASCPT and the Scientific Program Committee are pleased to recognize the abstracts that scored within the top 10% of all abstracts accepted for the 2019 Annual Meeting. These posters will be identified in the Poster Hall with a Top Poster ribbon.
 
ASCPT Annual Meeting Career Center
Are you looking to connect with highly skilled, qualified applicants to fill your open clinical pharmacology and translational medicine positions? The Annual Meeting Career Center offers new rates and benefits you won't want to miss! This year's options include: Online Basic, Enhanced, Premium, Fellowship Postings, and more. All purchases made through the ASCPT Career Center will receive a bonus posting on site at the ASCPT 2019 Annual Meeting and will be linked in the ASCPT Annual Meeting mobile app. 
 
Job seekers, plan to visit the Career Center located in the Convention Registration Lobby while attending the Meeting or visit the online ASCPT Career Center to find your next employment opportunity. 

Ready to post now? Visit the online Career Center for details or email vivien@ascpt.org.
 
ASCPT 2019 Mobile App
New for the 2019 Annual Meeting, ASCPT will provide a program-at-glance document small enough to fold and place in a jacket pocket or purse that includes sessions dates, times, and room locations. All other Annual Meeting information, inclusive of abstracts and exhibitor details, will be available in the Annual Meeting mobile app, proudly sponsored by Covance. 
 
Access up-to-the-minute information including:
  • The current program schedule
  • Full abstract content
  • The attendee list
  • Speaker information
  • Exhibitor and sponsor details
  • Attendee-to-attendee communication
  • Participate in live polling and Q&A during select sessions
Important ASCPT Annual Meeting policies 
To download the ASCPT mobile app search "ASCPT" in the Apple App Store or Google Play Store.
 
Annual Meeting Survey
ASCPT appreciates your feedback on the Annual Meeting, and uses it to help plan future meetings. Please take the time to evaluate this year's Annual Meeting and its daily sessions through the ASCPT 2019 Annual Meeting app. The evaluation will be available from Thursday, March 14, 2019 through Thursday, April 18, 2019. Attendees may opt to be emailed a certificate of attendance upon completion of the evaluation.  
 
Your Safety is Important to Us
As with any destination, we encourage our attendees to ensure their safety while visiting Washington, DC, by following these suggestions:
  • Remove your conference badge when leaving the Marriott Wardman Park Hotel
  • Be aware of your surroundings, especially when walking and using your smart phone or other devices 
  • Avoid walking alone and opt to travel with a colleague instead
  • Do not leave your belongings unattended
 
Policy on Photography and Recording
Attendees of the ASCPT Annual Meeting are prohibited from photographing or recording any science presented during the conference by speakers inside session rooms or poster presenters in the Poster hall. ASCPT staff will reinforce this policy throughout the Annual Meeting. Failure to comply with this policy may result in registration and further participation in the ASCPT Annual Meeting being revoked without refund of registration fees. 
 
Policy on Children, Spouses, and Guests 
The ASCPT Annual Meeting is geared toward adult participation. For their safety, children under the age of 16 are not permitted to attend any portion of the Annual Meeting, including but not limited to, educational sessions, networking and social events, and the Poster and Exhibit Hall. 
 
Dress for the Conference!
Temperatures in the Marriott Wardman Park Hotel conference space will vary. Bring your sweaters, jackets, and comfortable shoes with you to Washington, DC, and plan on being comfortable inside the session rooms and when exploring Washington, DC! 

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